Affiliate disclosure: Contractor Tool Scout may earn a commission when you purchase through links on this page. Our evaluations are based on documented criteria and are not controlled by affiliate partners. How we earn money.

True-cost lab

What will contractor software really cost your team?

The advertised starting price is only one line in the budget. This calculator separates recurring software charges, extra users, add-ons, one-time setup and payment-processing assumptions so you can model the first year and a normal renewal year.

True-cost scenario calculator

Use documented plan presets when available, then replace any assumption with the exact written quote for your business.

Product

Plan

Team size

Quoted/base monthly price ($)

Included users

Extra user / month ($)

Required add-ons / month ($)

One-time setup / implementation ($)

Monthly card volume ($)

Processing rate (%)

Other transaction fees / month ($)

Promotional discount / month ($)

Promotion length (months)

Normal monthly run rate$0.00

First-year total$0.00

Renewal-year total$0.00

Software cost per team member$0.00/mo

Choose a product and plan, then confirm every material amount against the current provider quote or pricing page.

Use a written quote when pricing is not public

For products or plans that require sales contact, enter the complete written base price rather than guessing. Include required communications products, onboarding, implementation and any usage-based fees that matter to your workflow.

Compare the same business scenario

For a useful head-to-head comparison, use the same team size, card volume and required add-ons in every product. Then record which features require a higher plan rather than comparing entry tiers that solve different problems.

Return to the pricing center for product-specific research and verification dates.